Understanding Close Shift Report summaries

  1. Cash Drawer Summary is the totals of money received in the different forms of payment, it is used to balance the drawer only.

  2. Sales Order Summary is a report of everything that got dropped off during a particular shift or period.

  3. Pre-Pay Summary is a pseudo name for deposits that are held against a particular works order (aka Sales order) works order if you will. (Could also refer to it as the drop off report if you like). Certain services can have a mandatory deposit requirement and this will be seen as a pre-pay and as such added to the pre-pay summary.

  1. Receipts Summary is a report of everything that was collected and paid in full during a particular shift or period. (Could also refer to it as a pick up report if you like). Only once orders are complete will they be added to the receipts summary at the point of pick up. Prepaid amounts are technically a deposit and are not added to the receipts summary at drop off, but written to a deposit suspense account. When an order that was partially prepaid or prepaid in full is picked up, the full amount of the original sales order is added to the receipts summary and the portion that was prepaid is reversed from the suspense account. A tax invoice is only created on the system once and order has been completed, thus the receipts summary is the total per category of tax invoices if you will. All products automatically invoke a payment and are settled in full during drop off and added to the receipts summary.

  2. Pseudo debtors these are the sales orders that get created during a particular shift that have an outstanding balance. If a sales order of e.g. R100 is prepaid 50%, it will show R50 on the pseudo debtors report and R50 on the prepaid and the payment summary report. If a sales order is prepaid in full, it will show on the prepaid and the payment summary for the full amount of the original sales order, but will not show on the pseudo debtors report. If a sales order was not prepaid at all, it will show on the pseudo debtors report for the full amount of the original sales order and will not show on the payment summary.

  3. Payment Summary is an audit trail of the payments for a particular shift. If the sales order was prepaid partially or in full, the prepaid amount will show on the payment summary report . Keep in mind that it will reflect the voids and refunds as well.